For a long time, corporate financial teams have taken the conventional responsibilities of balancing books and budgets because they have been in charge of more analytical strategic management tasks. Their experience as well as understanding about the market and their company provide finance leaders with a beneficial place to take a look at how best to adapt to new corporate challenges waiting ahead.
Successful finance leaders should be proactive and make informed decisions even under pressure. In order to do so, they should have approach to right and real-time data. This is rather difficult to reach in the fast-paced corporate world. As usual, the data mining engaged in collecting data would be really lengthy. The globalization of modern business means that critical data would be possibly stored on a desktop. Finding the time to look for necessary data such as lease schedules or invoices would be rather sophisticated, especially when it comes to the situation that we depend on others to find the time to do so with the data.
It is a complicated task.
Unluckily, collecting data is only half of the route leading to productive decision making. So as to promote fast and effective solutions, finance leaders should be capable of making analysis and reviewing their data rapidly. They depend on the data accuracy because wrong or out-of-date data can lead to a lot of costly consequences. It is not only the accuracy of data that could result in such problems but also its validity. In order to make the most effective decisions, finance leaders should have the most updated data. The earlier they get the data, the more likely it would be to reflect on the true numbers. As a result, the more relevant and more effective decisions will be made. If there weren’t effective data management systems in advance, figures and results would become outdated very fast, especially when it comes to high pressure financial scenarios. This would be a really complicated task because there are a lot of edits and versions of reports as well as documents to deal with.
One popular example of this has taken place in companies’ lease management. The end of the lease would be really sensitive to time, which is the leasing process when the leasing companies have to notify their lessors with a lot of time. If they can not do so, the result would be more leases at the primary rate, breaches of contract as well as huge fines. It is because managers in the finance teams need a system providing them with the data they need on their active leases as soon as they demand on it. They should be able to make the analysis for the data in order to generate an informed decision on extending the lease or not, terminating the agreement or continuing to another end of lease. If there is no approach to financial reports as well as operational data on their leases and assets, the decision made will be not effective.
There are a lot of processes that may take place in the business, which are both time sensitive or not. This can significantly be advanced via the adopting of an intense data management software. Using such tools as customized reporting or dashboards will help data be gathered and viewed within just a few seconds, thus limiting the time used to mine data in a manual manner. Because vital information can be approached in all over the world at any time, having your data saved in the right database means that data management will become a much more convenient and more efficient task.
For instance, a cloud-based lease management software named LOIS enables customers to store all of their critical lease information and documents in one single place. In terms of operating end to year lease reports, cost savings or analyzing lease accounting compliance, the clients will gain instant and right approach to the data they are in need, enabling them to take actions properly and becoming more active in their lease management. This speed and convenience will minimize internal processing activities, offers a lot of savings chances as well as advances effectiveness, accuracy and speed of all the conventional tasks which are manual and time-consuming.
Successful finance leaders are recognizing the advantages of digitalizing their data management processes because both trends and difficulties in their markets have been evolving and replacing the conventional manual processes of dealing with critical information. Because the roles of corporate finance teams keep on developing, they should be pioneers of technology, meeting the new requirements from the business via the implementation of cloud-based software as a service platforms. According to a research, more than two-thirds of finance executives state that they have already implemented cloud-based systems in some sector of their company for major financials or planned a route to do so.
In the stage in which there is a lot of data that should be collected and processed, manual processes are no longer suitable. Much of the data that was once relevant and correct is no longer updated. In most cases, this can result in misleading numbers or ill-informed decisions, both of which would be so expensive and time-consuming to use. Due to many financial difficulties, finance professionals should recognize the necessity of effective data management as well as distribution processes that are likely to succeed when markets develop.
In conclusion, every individual involved in this task has a major role in making sure the overall success of the financial services data management project. After having set up your organization structure, you should think of which processes are required to control it and which technology you need to use to support it.
It is really vital to bear in mind that master data management for financial services is a connection of people, processes as well as technology. it is possible to master data without using technology but without people and processes which are effective, no technology can provide you with what you need.